Reef ED - Dates and Venue Options
- Thread starter CRW Reef
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SynDen
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So she said she was available on Friday but never heard back from her on a time. I emailed her again and asked if there is a time this week we could meet, and still have heard back. Think I might have to find this ladies boss and get her fired because she obviously not doing her job. Either way, if we want to just move forward with one of the other locations we can, I will continue to try and get a response from here this week though, and will post up if I hear anything.
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Well I finally got a hold of her and met with her this afternoon. She apologized for the delay in her responses.
Price for the Lobby and the Auditorium is $2000 flat fee, or 1000 for each, which includes janitorial services, wifi and power usage.
However they do not have any tables, chairs or equipment that we can use, so we would need to rent those. She was going to send me a sheet of contacts for companies that they generally use for those rentals, but we are free to use whatever we can come up with.
Parking around the building is also managed by a company called Alphapark, which she was also going to send me the contact info for to possibly work out a deal on parking, but as it is now parking is cheapest after 5pm. She did say that we could potentially buy some validated parking tickets if we wanted, which might not be a bad idea. We could maybe buy like 50 tickets and give free parking to the first 50 visitors through the doors. Just a thought.
She also said that if we want catering with alcohol we would need to call Occasion Catering as they have a liquor license but the building its self does not have a license for that. Again she said she would include contact info for them when she sends it.
I also asked about dates and sounds like most are open except for memorial day and the 30th. so maybe 17th or 2nd? or beginning of June might all be possible.
Price for the Lobby and the Auditorium is $2000 flat fee, or 1000 for each, which includes janitorial services, wifi and power usage.
However they do not have any tables, chairs or equipment that we can use, so we would need to rent those. She was going to send me a sheet of contacts for companies that they generally use for those rentals, but we are free to use whatever we can come up with.
Parking around the building is also managed by a company called Alphapark, which she was also going to send me the contact info for to possibly work out a deal on parking, but as it is now parking is cheapest after 5pm. She did say that we could potentially buy some validated parking tickets if we wanted, which might not be a bad idea. We could maybe buy like 50 tickets and give free parking to the first 50 visitors through the doors. Just a thought.
She also said that if we want catering with alcohol we would need to call Occasion Catering as they have a liquor license but the building its self does not have a license for that. Again she said she would include contact info for them when she sends it.
I also asked about dates and sounds like most are open except for memorial day and the 30th. so maybe 17th or 2nd? or beginning of June might all be possible.
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Yikes !!!!! OK thats what I was afraid of (as we discussed Angel) was that the tables and such would not be included. I am open for waiting for fees for another company to provide tables and such but im guessing we are going to be at another $1000 for that putting us @ $3k. Its a shame that a few hours of the auditorium would cost us $1000 but I guess it is what it is.
Hmmmmm as much as I love this place and the idea, I am beginning to think its way to much money for us and the parking is a whole dif beast since there is no provided free parking lot.
Did she say when she might have the info to you for the table, chairs and aprons people?
Hmmmmm as much as I love this place and the idea, I am beginning to think its way to much money for us and the parking is a whole dif beast since there is no provided free parking lot.
Did she say when she might have the info to you for the table, chairs and aprons people?
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Well we could go with just the lobby, just a thought, but we could have more then enough space around the lobby for everything I think. Auditorium would be nice if were were going to fly in a speaker or something but otherwise Im sure we could make do without. That will cut it to 1000 for the space and 1k for the rentals.
Angel this might be our one stop shop answer to the tables, chairs and speakers. I sent a request for pricing so hopefully will hear back tomorrow
http://abouncybear.com/party-supply-rentals.php
http://abouncybear.com/party-supply-rentals.php
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Got some numbers that look mostly ok to me. One thing I think we can do with out is the setup and tear down for $220 as this is not a requirement of them and I think we can stack some chairs and tables ourselves for them to come pick up. The other and I'm not sure about is the $300 for linens - I think we can maybe find some cheaper to rent but not certain yet as I haven't checked.
Regardless for just about $1000 we can have everything we need for the event. Then with the $1000 for event floor space we are at about $2000. I think this place is a cool venue and certainly something different from our norm. I have asked Angel to ask for a contract for Saturday May 16 - 9am-8pm at the Denver Post building and that is what I believe we are going to move forward with.
This is of course unless I have made an extreme over sight somewhere and there is a date conflict with something major or my numbers are off.
Please chime in with any thoughts guys, no really please.
Regardless for just about $1000 we can have everything we need for the event. Then with the $1000 for event floor space we are at about $2000. I think this place is a cool venue and certainly something different from our norm. I have asked Angel to ask for a contract for Saturday May 16 - 9am-8pm at the Denver Post building and that is what I believe we are going to move forward with.
This is of course unless I have made an extreme over sight somewhere and there is a date conflict with something major or my numbers are off.
Please chime in with any thoughts guys, no really please.
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Waiting for our contract for May 16th from Denver Post. Venue is 4k sqft so we will have speaker area setup at one end and and booth on the other. We will keep everyone posted once we get the contract in hand.
Mike if we can try to setup and plan to use your PA system with Mic that would be super helpful. I will plan to bring my projector and screen and then other than that I think we have the event company taking care of everything else.
Mike if we can try to setup and plan to use your PA system with Mic that would be super helpful. I will plan to bring my projector and screen and then other than that I think we have the event company taking care of everything else.
Good work Chad and Angel!!
Is the anywhere on the web that we can see what the room looks like? Or Angel can you post pictures?
I think 4000 sq ft should be enough. Is there any limit to the number of people we can have in the room, like fire code?
Who is the speaker(s)? Will we have enough chairs?
Setup/tear down by us and or MASC members seems good.
We need to be careful with linens since they will get trashed and MASC will have to pay for that. Can we just use tables without linens? What if we do a bring your own table and chairs or vendors pay the cost for the tables and chairs if they need some??
How many vendors have we confirmed are available? Is this weekend during another event in the saltwater community?
Are we planning to charge an entrance fee for shoppers? What about vendors?
Those are my thoughts.....
Is the anywhere on the web that we can see what the room looks like? Or Angel can you post pictures?
I think 4000 sq ft should be enough. Is there any limit to the number of people we can have in the room, like fire code?
Who is the speaker(s)? Will we have enough chairs?
Setup/tear down by us and or MASC members seems good.
We need to be careful with linens since they will get trashed and MASC will have to pay for that. Can we just use tables without linens? What if we do a bring your own table and chairs or vendors pay the cost for the tables and chairs if they need some??
How many vendors have we confirmed are available? Is this weekend during another event in the saltwater community?
Are we planning to charge an entrance fee for shoppers? What about vendors?
Those are my thoughts.....